How to Email a Resume to an Employer

Your resume is your first impression to potential employers. But many applicants are not hearing back after submitting their resume. The employer didn’t care to consider their applications. One of the reasons might be emailing their resume the wrong way. Companies would prefer candidates who know how to follow instructions. Those who have their own way of sending their resume appear to be not detail-oriented. Having attention to detail is vital to any organization. So if you don’t want to miss the interview opportunity for your dream job, learn the tips for emailing a resume to an employer.

1. Use a professional subject title

The best thing to do is to follow the instructions. Some companies require applicants to write a specific subject title in the email. But if they don’t provide any instruction on this part, it’s safe to use a format like this one: [Position you are applying for] – [Your complete name].  This grabs the hiring manager’s attention when he checks the inbox. Because the subject line clearly states what the email is all about. Putting your name shows you are serious in your application.

2. Send your resume as an attachment

Unless the company instructs you to just put your resume details in the email, send it as an attachment. Employers usually prefer PDF and Word formats. Read their instruction first to know which format should be followed. But if they don’t give directions, it’s better if your resume is in PDF format so the layout will appear exactly how you want it to on any device used by your potential employer.

3. Choose the right file name

Your name is the best file name for your resume. Don’t put generic names such as “Resume1”, Resume2”, “Greataccountant”, etc. These file names will make you look less committed to your job search.  So, always use your real name as your resume file name. One typical but professional example is this: Juan-Cruz-Resume.pdf

4. Write a short message

Don’t just email your resume. Include a brief message to show your intention.


Subject line: Marketing Specialist – Juan Cruz – Applicant

Dear [Hiring Manager’s Name],

I am writing to apply for the position of Marketing Specialist at [Company Name] listed on [Where you found the job posting].

With a proven record of increasing sales by over 30% in my previous job, my goal is to leverage my 5 years of experience to help [Company Name] reach its business goals.

I have attached my resume and a cover letter for your reference.

I am looking forward to meeting you in person to discuss how I can contribute to your organization.


Juan Cruz
Marketing Specialist
[email protected]

Keep it simple and professional. You can highlight one thing in your career which you think can really boost your qualifications. It’s the resume and cover letter that states the details.

When you know how to email your resume to an employer, you’ll create a good impression. This will show your professionalism and eagerness for the role. But don’t be complacent after emailing your application materials. Learn how to follow up after submitting your resume. This demonstrates that you really want to pursue the job and increases your chances of getting invited for an interview.

Find these tips useful? We have more career advice, workplace tips, and job search tips on our blog. If you’re looking for jobs in the Philippines or abroad, sign up now and start applying!

Photo by bongkarn thanyakij from Pexels

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